§ 2-181. Definition of municipal records.

All documents, papers, letters, books, maps, photographs, sound or video recordings, microfilm, magnetic tape, electronic media, or other information recording media, regardless of physical form or characteristic and regardless of whether public access to it is open or restricted under the laws of the state, created or received by the city or any of its officers or employees pursuant to law or in the transaction of public business are hereby declared to be the records of the city and shall be created, maintained, and disposed of in accordance with the provisions of this article or procedures authorized by it and in no other manner. The term does not include:

(1)

Extra identical copies of documents created only for convenience of reference or research by officers or employees of the city;

(2)

Notes, journals, diaries, and similar documents created by an officer or employee of the city for the officer's or employee's personal convenience;

(3)

Blank forms;

(4)

Stocks of publications;

(5)

Library and museum materials acquired solely for the purposes of reference or display;

(6)

Copies of documents in any media furnished to members of the public to which they are entitled under V.T.C.A., Government Code ch. 552, or other state law; or

(7)

Any records, correspondence, notes, memoranda, or documents, other than a final written agreement described by V.T.C.A., Government Code § 2009.054(c) associated with a matter conducted under an alternative dispute resolution procedure in which personnel of a state department or institution, local government, special district, or other political subdivision of the state participated as a party, facilitated as an impartial third party, or facilitated as the administrator of a dispute resolution system or organization.

(Code 1970, § 2-91)

State law reference

Similar definition, V.T.C.A., Local Government Code § 201.003(8).

Cross reference

Definitions generally, § 1-3.